Your Complete Trucking Back-Office. We Handle the Paperwork, You Handle the Road.
- IFTA, Invoicing, Compliance, and All the Admin Work You Hate—Done Right, On Time, Every Time.
The Trucking Admin Reality Check:
As an owner-operator, you spend approximately 15-25 hours per month on paperwork and administrative tasks. That’s:
- 1-2 full days not driving or growing your business
- 500+ hours annually on non-revenue work
- Endless stress over deadlines, calculations, and compliance
At CarriFreight, we become your complete back-office department. We handle everything from IFTA fuel tax to broker collections, so you can focus on driving and revenue-generating activities.
Our Complete Back-Office Services:
1. IFTA Fuel Tax Management
- Quarterly IFTA reporting for all 48 states and Canada
- Fuel tax calculations and optimization strategies
- Electronic filing and payment processing
- Audit support and documentation management
- Fuel receipt organization and digital archiving
“We saved one flatbed operator $3,200 in fuel tax optimization last quarter alone.”
2. Invoicing & Collections
- Automatic invoice generation for every dispatched load
- Professional invoice templates with your branding
- Collections follow-up with brokers (we handle the chasing)
- Payment posting and reconciliation
- Aging report management and bad debt prevention
3. Compliance & Safety Management
- DOT compliance tracking (annual updates, medical certificates)
- ELD compliance monitoring and violation alerts
- Driver file maintenance (DQF, PSP, CSA scores)
- Insurance certificate management and renewal reminders
- State registration and permitting assistance
4. Settlement & Accounting Support
- Weekly settlement reports (clear, detailed, transparent)
- Expense tracking and categorization
- Profit/loss statements by equipment and lane
- 1099 preparation support at year-end
- Bank reconciliation assistance
5. Operations Administration
- Load packet management and organization
- Rate confirmation filing and storage
- Trip sheet creation and maintenance
- Communication logging with brokers/shippers
- Digital filing system for 7-year record retention
The CarriFreight Difference:
Typical Admin Approach:
- Spreadsheets scattered everywhere
- Last-minute IFTA panic
- Lost invoices and late payments
- Compliance worries
- No time for analysis or optimization
CarriFreight Back-Office:
- Single, organized digital system
- Automated quarterly IFTA filings
- Systematic invoicing and collections
- Proactive compliance monitoring
- Regular profit analysis and recommendations
Cost Comparison: DIY vs. CarriFreight
Doing It Yourself:
- Time: 15-25 hours/month (at $100/hr opportunity cost = $1,500-$2,500)
- Errors: Average IFTA penalty = $500-2,000
- Stress: Constant compliance anxiety
- Lost Revenue: Time not spent finding better loads
CarriFreight Back-Office:
- Cost: Starting at $100/month (less than 1 day of driving)
- Time Saved: 15-25 hours back in your schedule
- Accuracy: Professional error prevention
- Peace of Mind: Experts handle everything
- Revenue Increase: Focus on driving and growth
Our Back-Office Guarantee:
Three-Point Guarantee:
- Accuracy Guarantee: We pay any penalties resulting from our calculation errors
- Timeliness Guarantee: All filings completed 7+ days before deadlines
- Organization Guarantee: Find any document in 60 seconds or less, or we’ll organize it for free
Who Needs This Service?
Perfect for:
- Owner-operators tired of paperwork nights and weekends
- Small fleets (2-10 trucks) without dedicated office staff
- Drivers who are great at driving but hate accounting
- Growing operations needing systems to scale
- Anyone who wants to avoid compliance fines
Equipment-Specific Needs We Handle:
- Flatbed/RGN: Special permits and route documentation
- Reefer: Temperature logs and compliance
- Heavy Haul: Oversize permit filing and tracking
- All types: State-specific requirements and filings
Frequently Asked Questions:
Q: How do you access my information?
A: Through secure, read-only connections to your ELD and banking systems. We never have withdrawal access to your accounts.
Q: What if I already use QuickBooks?
A: Perfect! We integrate with QuickBooks Online and Desktop to enhance what you’re already doing.
Q: Can I pick and choose services?
A: Yes, we offer modular packages. Most clients start with IFTA + Invoicing, then add services as needed.
Q: How long does setup take?
A: Typically 2-3 business days for complete onboarding and system integration.
Q: What if I get audited?
A: We provide full audit support, including documentation preparation and representation if needed.
Q: Do you handle multi-state operations?
A: Yes, we specialize in 48-state compliance including California (CARB), New York (HUT), Kentucky, Oregon, and New Mexico taxes.