Box truck operations fill the crucial gap between LTL carriers and large trailers. We specialize in finding dock-friendly, final-mile, and urban delivery freight that maximizes your 26ft advantage. Our box truck dispatch focuses on freight that’s too big for couriers but too small or time-sensitive for full trailers. Get consistent loads that play to your equipment’s strengths.

Back-Office & Paperwork


Your Complete Trucking Back-Office. We Handle the Paperwork, You Handle the Road. IFTA, Invoicing, Compliance, and All the Admin Work You Hate—Done Right, On Time, Every Time.

The Trucking Admin Reality Check:

As an owner-operator, you spend approximately 15-25 hours per month on paperwork and administrative tasks. That’s:

  • 1-2 full days not driving or growing your business
  • 500+ hours annually on non-revenue work
  • Endless stress over deadlines, calculations, and compliance

At CarriFreight, we become your complete back-office department. We handle everything from IFTA fuel tax to broker collections, so you can focus on driving and revenue-generating activities.

Our Complete Back-Office Services:

1. IFTA Fuel Tax Management

  • Quarterly IFTA reporting for all 48 states and Canada
  • Fuel tax calculations and optimization strategies
  • Electronic filing and payment processing
  • Audit support and documentation management
  • Fuel receipt organization and digital archiving

“We saved one flatbed operator $3,200 in fuel tax optimization last quarter alone.”

3. Compliance & Safety Management

  • DOT compliance tracking (annual updates, medical certificates)
  • ELD compliance monitoring and violation alerts
  • Driver file maintenance (DQF, PSP, CSA scores)
  • Insurance certificate management and renewal reminders
  • State registration and permitting assistance

5. Operations Administration

  • Load packet management and organization
  • Rate confirmation filing and storage
  • Trip sheet creation and maintenance
  • Communication logging with brokers/shippers
  • Digital filing system for 7-year record retention

The CarriFreight Difference:

Typical Admin Approach:

  • Spreadsheets scattered everywhere
  • Last-minute IFTA panic
  • Lost invoices and late payments
  • Compliance worries
  • No time for analysis or optimization

CarriFreight Back-Office:

  • Single, organized digital system
  • Automated quarterly IFTA filings
  • Systematic invoicing and collections
  • Proactive compliance monitoring
  • Regular profit analysis and recommendations

Our Back-Office Guarantee:

Three-Point Guarantee:

  1. Accuracy Guarantee: We pay any penalties resulting from our calculation errors
  2. Timeliness Guarantee: All filings completed 7+ days before deadlines
  3. Organization Guarantee: Find any document in 60 seconds or less, or we’ll organize it for free

2. Invoicing & Collections

  • Automatic invoice generation for every dispatched load
  • Professional invoice templates with your branding
  • Collections follow-up with brokers (we handle the chasing)
  • Payment posting and reconciliation
  • Aging report management and bad debt prevention

4. Settlement & Accounting Support

  • Weekly settlement reports (clear, detailed, transparent)
  • Expense tracking and categorization
  • Profit/loss statements by equipment and lane
  • 1099 preparation support at year-end
  • Bank reconciliation assistance

Cost Comparison: DIY vs. CarriFreight

Doing It Yourself:

  • Time: 15-25 hours/month (at $100/hr opportunity cost = $1,500-$2,500)
  • Errors: Average IFTA penalty = $500-2,000
  • Stress: Constant compliance anxiety
  • Lost Revenue: Time not spent finding better loads

CarriFreight Back-Office:

  • Cost: Starting at $100/month (less than 1 day of driving)
  • Time Saved: 15-25 hours back in your schedule
  • Accuracy: Professional error prevention
  • Peace of Mind: Experts handle everything
  • Revenue Increase: Focus on driving and growth

Who Needs This Service?

Perfect for:

  • Owner-operators tired of paperwork nights and weekends
  • Small fleets (2-10 trucks) without dedicated office staff
  • Drivers who are great at driving but hate accounting
  • Growing operations needing systems to scale
  • Anyone who wants to avoid compliance fines

Equipment-Specific Needs We Handle:

  • Flatbed/RGN: Special permits and route documentation
  • Reefer: Temperature logs and compliance
  • Heavy Haul: Oversize permit filing and tracking
  • All types: State-specific requirements and filings

Frequently Asked Questions:​

Through secure, read-only connections to your ELD and banking systems. We never have withdrawal access to your accounts.

Perfect! We integrate with QuickBooks Online and Desktop to enhance what you’re already doing.

Yes, we offer modular packages. Most clients start with IFTA + Invoicing, then add services as needed.

Typically 2-3 business days for complete onboarding and system integration.

We provide full audit support, including documentation preparation and representation if needed.

Yes, we specialize in 48-state compliance including California (CARB), New York (HUT), Kentucky, Oregon, and New Mexico taxes.

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